Check here for information about changes, pending maintenance outages (also posted to the Service Outage Log on our System Status page), or other computing and network related announcements.
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Important IT Updates: Office 2016 and more...

posted Dec 4, 2014, 10:25 AM by Admin Account   [ updated Jan 21, 2019, 7:09 AM by Gil Oliva ]

[Sent to Faculty & Staff:]

IT has a few reminders to share:
  • We ask that PCs be shut down overnight, for both the power savings as well as updates and other procedures that require system restarts.
    (We are also exploring policies that might reduce power consumption through sleep/hibernation methods. However, those are not the same as a reboot, which should be done regularly anyway.
     For remote access users, RDS does NOT require your computer to be running on campus to access a remote desktop session.)

  • With an increase in phishing scams and malware attacks. Please be careful when dealing with suspicious mail.
    (eg: shipping notices or invoices you don't expect.)
We also have a few updates:
  • IT has a new Portal site for training and support resources: 
    (Helpdesk is still the place for support requests / ticketing, but this new portal will let us post many more resources for you. We're still adding to it - let us know what you'd find helpful there.)

  • We have deployed Office 2016 to all student-facing lab and classroom computers on campus (and offered it for self-deployment to many administrative staff,) with the wider campus now invited to update. We are also working with Marketing & Communications to deploy a library of templates for Word and Powerpoint for easy starting points within the style guide.

Office 2016
HC IT is pleased to introduce user-initiated software deployment (you select your installation / update from a menu when it suites you to run the update.) 
The first solution we are deploying this way to the whole campus is Microsoft Office 2016.  Some of you have already upgraded and may disregard these instructions, but many of you have not or this is your first invitation.

The Microsoft Office Professional Plus 2016 (MSOffice Professional Plus 2016) upgrade is now available on all HC computers. It could take 30 minutes or more to complete this install. It reboots automatically following the installation, so you should start that upgrade when you're ready to restart your computer and have nothing else running, such as during lunch or the end of the day (when you should otherwise be shutting your PC's off anyway.)

You may wish to reference our IT portal for these instructions including screenshots if desired:
To select your software to install, open START>All Programs>Microsoft System Center>Configuration Manager>Software Center.
Allow it a few minutes to update your software list and present a menu of available installations (you can do other things while it remains open in the background.) 
Once the available software shows up in the Software Center window, highlight the desired program and click Install in the lower right corner of the window. 

As always, please contact helpdesk (reply to this email) if you have questions or trouble, with this email or your Office 2016 installation.

Gil Oliva
IT DirectorHesston College

Email @ HC

posted Oct 14, 2014, 2:08 PM by   [ updated Dec 4, 2014, 10:28 AM by Admin Account ]

[Sent to Students:]

(New Google Mailboxes and Trouble accessing the old HC webmail)

Returning student mailboxes were created on Google overnight on Wed. Aug 13th. ALL mail is now routing to Google. 

Returning students: To access your new Google mailbox, you MUST first submit a password change (after Aug. 13th) at to activate your new Google account. After that you can log into with your email address and new password. That same account and new password will give you access to all other Hesston College networks and resources (eg: myHesston or the HC_Secure wireless). Help configuring devices and clients to access your Google resources, as well as tips and training to help you get the most out of your account, are available on our website.

The old Lotus Notes mailboxes will remain available for 1 month. You may forward mail to yourself, or connect a mail client to download your mailbox before it is shut down. In addition, some users have had trouble access Hesston web mail in IE or Firefox with certain versions. If you get this error, follow these instructions on changing your browser settings to enable HC webmail to work again. The old mailboxes can be accessed by going directly to in a web browser, or connecting to it by an SSL IMAP connection on port 993 using a mail client, such as ThunderbirdWindows Mail, or Apple Mail.

IT Department Updates

posted Jun 25, 2014, 2:26 PM by Rick Borders   [ updated Dec 4, 2014, 10:28 AM by Admin Account ]

[Sent to Faculty & Staff:]

Here is a brief update/refresher note regarding the changes in the IT department, and our mail migration to Google Apps.
  1. We are beginning adopting our new roles in the department, so here's the broad strokes:
    • IT Helpdesk is still the preferred point of contact for support needs, at or x8103. 
      We will be using the helpdesk ticketing system even more heavily for tracking support, maintenance, and project tasks, and email to helpdesk is the preferred method.
      Please don't call staff directly for support - we have extra workloads, new roles, and we may not be available or the appropriate person to assist you. By calling x8103 or even better emailing helpdesk, you help us manage our time and document the work most effectively, and as a result you get the best service possible.
    • Copy Center and Postal Services needs can still contact Mary directly at x8106/x8107, but the rest of IT is also available as a backup.
    • Melissa will be moving into an IT suite office in the near future, and will have a new phone extension (x8124). Support needs should be routed through helpdesk, as she is now a part of that support system as well.
    • Gary is remaining in Smith Center, but will also begin participating in the helpdesk support system. Faculty are encouraged to email helpdesk for support requests so Gary can centralize his tracking and communication, and so he can integrate his support into IT services more directly. He may share more as the details become clear.

  2. We have now completed the migration of accounts from Lotus to Google. 
    • If you are continuing as an employee beyond July you should have completed the migration steps. 
    • If you are still accessing a shared mailbox on Lotus that hasn't migrated yet, please email helpdesk.
    • If you find mail is appearing in Lotus but not Google, please search for it, including checking your trash and spam folders. If you are not finding the mail, email helpdesk for assistance.
    • Those we have not heard from have had your mailboxes migrated without your input or participation. 
      You must complete the couple steps outlined in the emails from Helpdesk (in your Lotus Mailbox) to access your new mailbox on Google.
We look forward to extending our services to you even further. If there's anything we can help with please don't hesitate to ask, and thanks for your patience and support as we work into these new structures.

Welcome to IT's new portal

posted Nov 25, 2009, 12:32 PM by Admin Account   [ updated Jun 24, 2014, 2:23 PM ]

This site is intended to be a single starting point for all things IT at Hesston College. This announcements blog will be a place for IT to post updates and notices for changes to the IT services and operations at Hesston College.

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